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Team Building: Assigning Roles

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Are you the head of an organization or an individual musician or author trying to do it all yourself? This can quickly become a nightmare, so building a team to assist is essential. Whether you use paid employees, volunteers, or a mixture of both, it is vital that each team member knows what they are supposed to be doing. Yes, you are all in this together, but chaos takes over if there is not a specific plan. Leadership involves more than just your title. Igniting others to feel your passion and wanting to help share your vision with others is the first step, but getting results is the bottom line.

Communication is the first step. Is everyone on the same page? Are instructions clear to all involved, and each person aware of her or his role? Team morale can be built by everyone working together but creates confusion when there are not clear boundaries. Things also run much smoother when each person knows exactly what they are supposed to be doing. Cross-training is an excellent idea so there is always someone available to step in when necessary, but that is for a backup plan. Make a task plan and assign a specific person to take care of each one. This is not a time for vagueness; everything runs more smoothly with a plan in place.

Team members and their tasks should be defined to everyone. There can be one person designated to handle any problem that arises, but it useful for each team member to know the responsibilities of others. If a problem arises, it is vital to know who to contact. You, as the leader, should be aware of everything, but it can eliminate a few burdens if your team can go straight to the person responsible—especially if it is imperative that there is no delay. Social media has numerous components and a myriad of issues that can arise. Sometimes it is simply a question someone asks on the page that needs an answer by someone with more expertise. Attention to details and prompt responses leave a much better impression.

Remember that not everyone, even you, is likely to be a pro at everything. Besides your regular team, you may want to hire a specialist from time to time. You may know someone who can do special tasks or there are freelancers available. A freelancer is unlikely to be included in any planning sessions, but it must be someone who can understand your ‘brand’ and your purpose. Reliability is of utmost importance. Hiring someone who disappears without completing a project can potentially grind everything to a halt.

Find out what works best for your team. Each individual will have strengths, weaknesses, and varying levels of how much supervision is required. Boundaries are important when it comes to tasks, but also be willing to making changes. A person may struggle in one area, but find that they excel in another. Be flexible when changes come. Building a strong team is what makes you a strong leader.

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